Demographics

The Demographic page is divided in two main parts:

The upper part contains patient's personal data, a summary on additional personal data (grey box), a summary related to cryostored materials (blue box) and a summary related to donor information (green box). The section related to donor information may not be available if donation is not allowed in the user country.

The bottom part contains a section with the list of the documents archived (Administration of documents) and a section with the list of messages sent/received related to the selected patient (Communication). It is also possible to select the documents grouped by type simply selecting the type in the left column.

At the top of the page, a black bar is shown with the following information:

Current area
Name of patient
Patient ID
Date of birth
Accounting
Attending clinician

Buttons

Some buttons have special functionalities. Click on it to have more information.

	Home: click on this button to go to the starting window.
	QM / free fields: click on this button to access the QM field section related to this area. Or click on the right arrow to block QM fields and to see the change log.
	Edit person: switch to the personal information area to edit it.
	Partnership: set a new partnership.
	Delete Person: click on this button to delete this person. A person may be deleted only if some requirements are fulfilled (e.g. no cycle is present for the patient).
	New entry: click on this button to create a new document, like letters, reports, contracts, photos, etc.
	Print labels: click on this button to print labels containing Patient ID, Name and Surname of the patient, Date of birth, Name and Surname of the partner.
	New message: click on this button to send a message to the patient. This message can be an SMS, an email or a web portal message.
	MedITEX Billing: button to open MedITEX Billing module.
	Go to partner: click here to go to the partner's patient data.
	With these two buttons you can decide how many rows you see on the list. (Expand all rows, Collapse all rows)

Clickable Areas

Picture of the patient: enlarge it with a double-click. If you wish to add a new photo to a patient, you have two options:

drag&drop the picture in the picture area
right-click the picture area and choose the appropriate option

If you wish to send the picture directly from your webcam to the program, follow these steps:

right-click on the picture area and choose add new patient photo
click on External source and choose your source in the small window.

For this procedure you need a TWAIN-compatible webcam. If your webcam has no TWAIN driver, we recommend the following software:

The inPhoto ID Webcam Software

tested by us
includes face detection
automatic face crop on the captured image
runs on Windows 2000, XP, Vista, Windows 7 (32 and 64 bit), Windows 8

These clickable areas have special functionalities. Click on it to have more information.

	Additional patient data: if you wish to add further contact details, health insurance data, or if you wish to add referrers, click the grey box in the upper right corner. A window will open and you will be able to insert more data, such as: telephone number, billing category, marital status, professional info and referrers.
	Cryo overview: to get an overview of the Cryo Gyn click on the blue box. A window will open and you can insert new straws, thaw selected items, open contracts and invoices and get and overview about the currently storage items and a history of storage changes.
	Donation information: to see the details of donation of this patient, click on the green box. A window will be opened and you can see all the details about the person and the donor information. Reservations for possible donor sperm can be entered here.

Tabs with lists on the bottom of the page

Administration of documents

Administration of documents.

In this area you can find all kinds of documents of one patient. They are divided into different types:

All entries
Cryo contract
Cryo invoice
Cycle letter
Document storage
Medication prescription
Treatment sheet

If you double-click a row at the right side, the document will be opened. You can also see the status and the document attached.

Communication

Communication.

In this area you can find all Web portal and SMS messages exchanged with a patient.

If you double-click a row, the message will open.

Refresh button: refreshes statuses of existing messages and checks if there are some new messages

Edit person

Private details

Enter personal contact details of the patient.

Private details.

Patient ID: if you click on at the end, a window will be opened and you can change the Patient ID manually. It is possible that you have no permission for changing. Permissions can be set by users with admin rights in the administration tool.
Anonym. ID: create an anonymous ID by clicking on .

Title: enter the title of the patient.
Firstname: set here the firstname of the patient.
Surname: add the surname.
Maiden name: the birth name can be entered here.
Date of birth: insert the date of birth manually or choose it out of the calendar by clicking on the arrow.
Nationality: select a nationality from the list provided.
Place of birth: add the place of birth.
Street / no.: insert the street and the house number.
Postal code: postal code of the residence.
City: residence of the patient.
Province: select a province from the list. You can edit the options in the settings under system tables.

Note: important notes and comments about the patient, e.g. intolerances, allergies, etc.
Check the box VIP patient to assign special or important patients as a VIP. This information will appear in addition to the patient's name in the search window.
You can edit the options for the information source of patient in the settings under system tables.

Insurance / accounting

Insurance and accounting.

Here you can find important data of the health insurance and the billing category of the patient.

Occupation details

Reffering doctor

Reffering doctor.

Here the consulting doctor will be added.
You can assign a maximum of three referrers to each patient. Referrers can be managed and added on the top menu under System -> Referrers.
Check the box Notification if the doctor should be notified.
New referrers can be selected from the list of available doctors by clicking on the arrow symbol.
Linked referrers are visible on the main page.

Webportal

Webportal.

Switch to characteristics and donor information

Click on the button to see the details of donation of this patient. A window will be opened and you can see all the details about the characteristics and the donor information. Reservations for possible donor sperm can be entered here.

Set partnership

Set partnership.

This window displays all important information of the partnership.

Here you can specify the couple identification code.

In the list you can see which patients are present in your database and which status they have. (Has partners)

You can reassign partnerships. To prevent accidental changes of current partnerships, a security message will be opened.

New person: add a new patient in the database.

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