This page will show you a guidance, where you can see how you have to start and which data you should add first.

Open the program and go to the settings. You can find the settings button at the menu bar at the top of the page.

If you start the program the first time, you find many empty lists. Our first task is to fill them with information. We need all descriptions, codes, groups and prices for working with the program.

 

Items

It is your decision if you start with the items or the groups tab. In this case we will begin adding at the groups tab.

Groups

Groups - tab Items.

In these tab you have to insert all groups (drugs, laboratory, procedures,...) of your items (we will add them at the next step).

The reason for adding groups here: later, if you add an item, you can simply choose a defined group out of the list. You have not to rewrite it.

 

	Insert a new group: enter your data in the new line.
	Edit, change the name of a group: mark a line, click the button and change the input.
	Delete the entire group: mark a line and delete it with the click on the button.

 

All groups, you can choose in other tabs, you have to define here (at the Group tab). This function should make the work with your tables easier.

In the tab Prices overview and Items you can find columns with the name groups. If you add an entry at Items, you only have to choose a group from your list or you can set filter for a better overview.

Click here to get detailed information about groups.

 

 

Items

Items - tab Items.

At the first table you can see all informations about the items: description, nominal code, product code, group and the status. If you set the status at active, you can choose the item in the program.

In the second table you can enter the prices for the individual billing categories.

	Insert a new item: enter your data in a new line.
	Copy: Copies the selected row.
	Edit, change inputs and descriptions: mark a line, click the button and change the input.
	Activate/Deactivate: Set / take away a checkmark  for choosing the item in the program.
	Delete an item: mark a line and delete it with the click on the button.
	Import: With this button, you can import a whole list from an Excel file. The table must have following structure: Item name | Item code | Group name | Price | Billing category.

 

Click here to get detailed information about items.

 

Prices overview

Overview of prices.

In the window prices overview you see a summary of all made entries from the tab items. In this overview you can not change something. Here you get a better overview like in the other separate tables.

 

Invoice management

Invoice management.

 

Changeable system tables

In these both tables you will find predefined billing categories and payment methods. You can insert, edit or delete categories / methods. Only self added categories and methods can be deleted!

 

Invoice settings

In these part of the window you can organize the invoice settings. You can choose a  creating rule for the invoice number: sequential number with leading zeroes (6 digits) sequential number with leading zeroes (8 digits) current date in YYYYMMDD format + sequental number (4 digits) with leading zeroes Choose the standard value-added tax rate and if it should used in the invoices. Enter the days of the payment period of an invoice.

 

Dunning levels

In this part of the page you can administer the dunning levels of your invoices. Enter the action, dunning level, description and reaction days.

 

 

Document templates

Document templates.

In the upper part of the window you will find a table with all existing templates. You can administer them with the buttons above.

 

	Insert a new template: enter your data in a new line.
	Copy: Copies the selected row.
	Edit, change inputs and descriptions: mark a line, click the button and change the input.
	Activate/Deactivate: Set / take away a checkmark  for choosing the template in the program.
	Delete an template: mark a line and delete it with the click on the button.

With the button Edit template structure you can change / edit the structure and input of your document.

 

At the lower part of the page you see three tabs:

• Address and info
• Text before the table an
• Text after the table.

Table means this part in the template, where the invoice items be placed.

 

At the address window you can see the name and the address of the patient. At Info, the most important informations of the invoice will be shown. If you will write some informations directly above the table you can insert them and their bookmarks at Text before the table. Enter at Text after the table informations which should be displayed at the end of the page, like a signatur or similar. You can insert bookmarks at each of the three tabs. Simply do this with drag and drop.

 

 

 

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