More Importing Features

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Line 259: Line 259:
 
</tbody>
 
</tbody>
 
</table>
 
</table>
 +
<h2>Semen analyses Import</h2>
 +
<p>&nbsp;</p>
 +
<table border="0">
 +
<tbody>
 +
<tr>
 +
<td>PATIENT_ID</td>
 +
<td>Patient ID number (Integer)</td>
 +
</tr>
 +
<tr>
 +
<td>SAMPLE_ID</td>
 +
<td>Sample ID number (Integer)</td>
 +
</tr>
 +
<tr>
 +
<td>COLLECTION_DATE</td>
 +
<td>
 +
<p>Date of sperm collection (Date)</p>
 +
<span style="text-decoration: underline;">Preferred format:</span> dd.mm.yyyy hh:mm</td>
 +
</tr>
 +
<tr>
 +
<td>PURPOSE</td>
 +
<td>
 +
<p>Purpose of sample collection (128 characters)</p>
 +
<p>0 = Semen analysis, diagnostics</p>
 +
<p>1 = IVF</p>
 +
<p>2 = ICSI</p>
 +
<p>3 = Insemination</p>
 +
<p>4 = Cryopreservation</p>
 +
<p>5 = Control</p>
 +
<p>6 = IMSI</p>
 +
<p>7 = IVM</p>
 +
<p>8 = Fertility preservation</p>
 +
<p>9 = PICSI</p>
 +
<p>11 = Other</p>
 +
<p>&nbsp;</p>
 +
<p>A sperm sample can have several collection purposes. If it is the case, the purposes&rsquo; ID&rsquo;s should be separated by a &ldquo;,&rdquo;.</p>
 +
<strong>E.g.:</strong> 0,3,8,11</td>
 +
</tr>
 +
<tr>
 +
<td>FOR_DONATION</td>
 +
<td>
 +
<p>If the sample is marked for donation (Boolean)</p>
 +
<p>0 = No</p>
 +
1 = Yes</td>
 +
</tr>
 +
<tr>
 +
<td>COLLECTION_METHOD</td>
 +
<td>
 +
<p>Method of sample collection (Integer)</p>
 +
<p>0 = Not specified</p>
 +
<p>1 = antegrade ejaculation</p>
 +
<p>2 = retrograde ejaculation</p>
 +
<p>3 = Cryo sperm</p>
 +
<p>4 = MESA</p>
 +
<p>5 = frozen/thawed MESA</p>
 +
<p>6 = PESA</p>
 +
<p>7 = frozen/thawed PESA</p>
 +
<p>8 = TESE</p>
 +
<p>9 = frozen/thawed TESE</p>
 +
<p>10 = Electrostimulation</p>
 +
<p>11 = Spermatocele</p>
 +
<p>12 = Donor</p>
 +
<p>13 = TESA</p>
 +
<p>14 = frozen/thawed TESA</p>
 +
<p>15 = ESA</p>
 +
<p>16 = frozen/thawed ESA</p>
 +
<p>23 = Micro-TESA</p>
 +
<p>24 = Micro-TESE</p>
 +
<p>&nbsp;</p>
 +
Please note that only one ID referring to sample collection method could be chosen.</td>
 +
</tr>
 +
<tr>
 +
<td>COLLECTION_PLACE</td>
 +
<td>
 +
<p>Place of sample collection (Integer)</p>
 +
<p>1 = At home</p>
 +
2 = At clinic</td>
 +
</tr>
 +
<tr>
 +
<td>COLLECTION_DIFFICULTIES</td>
 +
<td>Sample collection difficulties (200 characters)</td>
 +
</tr>
 +
<tr>
 +
<td>ABS_PERIOD</td>
 +
<td>Abstinence period [days] (Integer)</td>
 +
</tr>
 +
<tr>
 +
<td>ANALYSIS_START</td>
 +
<td>
 +
<p>Analysis start time (Time)</p>
 +
<p><span style="text-decoration: underline;">Format:</span> hh:mm:ss</p>
 +
</td>
 +
</tr>
 +
<tr>
 +
<td>ANALYSED_BY</td>
 +
<td>
 +
<p>Name of the staff performing the sperm sample analysis (113 characters)</p>
 +
<p>&nbsp;</p>
 +
This will be properly imported once the staff members are inserted in the system.&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>APPEARANCE</td>
 +
<td>
 +
<p>Sample appearance (128 characters)</p>
 +
<p>0 = Not specified</p>
 +
<p>1 = Normal</p>
 +
<p>2 = Transparent</p>
 +
<p>3 = Flocculent</p>
 +
<p>4 = Yellowish</p>
 +
<p>5 = Hemospermia</p>
 +
<p>6 = Colloidal particles</p>
 +
<p>7 = Colloidal plaque</p>
 +
<p>8 = Debris</p>
 +
<p>&nbsp;</p>
 +
<p>A sperm sample can have several appearances.</p>
 +
<p>If it is the case, the appearances&rsquo; ID&rsquo;s should be separated by a &ldquo;,&rdquo;.</p>
 +
<strong>E.g.:</strong> 0,3,5,8</td>
 +
</tr>
 +
<tr>
 +
<td>SMELL</td>
 +
<td>
 +
<p>Smell of the sperm sample (Integer)</p>
 +
<p>1 = Typical</p>
 +
<p>2 = Foul</p>
 +
3 = Other</td>
 +
</tr>
 +
<tr>
 +
<td>VISCOSITY</td>
 +
<td>
 +
<p>Viscosity of the sperm sample (Integer)</p>
 +
<p>0 = Normal</p>
 +
<p>1 = Increased</p>
 +
2 = Lowered</td>
 +
</tr>
 +
<tr>
 +
<td>LIQQUEFACTION_TIME</td>
 +
<td>Sperm sample liquefaction time [minutes] (Integer)</td>
 +
</tr>
 +
<tr>
 +
<td>AGGLUTINATION</td>
 +
<td>
 +
<p>Sperm agglutination (Boolean)</p>
 +
<p>0 = No</p>
 +
1 = Yes</td>
 +
</tr>
 +
<tr>
 +
<td>TREATMENT</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>SCORE</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_VOLUME</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_PH</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_CONCENTRATION</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_VITALITY</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_LEUCOCYTES</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_ROUND_CELLS</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_QUANTIFICATION</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_PEROXIDASE</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_IMMUNOBEAD</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_MAR</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_MAR_IGG</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_MAR_IGA</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_WHO_AB</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_WHO_C</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_WHO_D</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_NORMAL_FORMS</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_HEAD_DEF</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_NECK_MID_DEF</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_TAIL_DEF</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_ERC</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_MULT_DEF</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NA_TZI</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_VOLUME</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_CONCENTRATION</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_VITALITY</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_LEUCOCYTES</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_ROUND_CELLS</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_QUANTIFICATION</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_ICSI</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_PEROXIDASE</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_IMMUNOBEAD</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_MAR</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_MAR_IGG</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_MAR_IGA</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_WHO_AB</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_WHO_C</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_WHO_D</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_NORMAL_FORMS</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_HEAD_DEF</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_NECK_MID_DEF</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_TAIL_DEF</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_ERC</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_MULT_DEF</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>AP_TZI</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>PREP_DATE</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>PREP_BY</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>PREP_METHOD</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>DNA_FRAG</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>FINDING</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>TIME_COLL_USAGE</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NO_MOT_SPERM_INSEM</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>NOTE</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>VOL_INSEM</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
<tr>
 +
<td>24H_MOT</td>
 +
<td>&nbsp;</td>
 +
</tr>
 +
</tbody>
 +
</table>
 +
<p>&nbsp;</p>
 +
<p>&nbsp;</p>
 
<h2>Insurance Import</h2>
 
<h2>Insurance Import</h2>
 
<p>It is possible to import insurance companies by providing a spreadsheet with the information described on this section.</p>
 
<p>It is possible to import insurance companies by providing a spreadsheet with the information described on this section.</p>
Line 344: Line 716:
 
<ul>
 
<ul>
 
<li>Not all fields are required;</li>
 
<li>Not all fields are required;</li>
<li>Required fields are:                                                                      
+
<li>Required fields are:                                                                      
 
<ul>
 
<ul>
 
<li>IN_NAME</li>
 
<li>IN_NAME</li>

Revision as of 09:44, 20 October 2017

This page contains additional importing features supported by MedITEX.

Please plan enough time for the preparation of the data import as it usually takes several tries to bring all data in required structure.

 

Contents

Patient demographics import

You need to prepare an import file which is a list in Excel or CSV format where each line is ONE patient.

<tbody> </tbody>
<img src="/images/plus48.png" alt="" width="48" height="48" />

<a href="/images/Patient_Demographics.xls">Click here</a> to download an example of Patient demographics import file.

 

The following elements should be included in this file:

<tbody> </tbody>
   Column name  Column content
1. PATIENT_ID
Patient ID number (Integer)
2. PARTNER_ID
Partner ID number (Integer)
3. DOB Patient date of birth (Date)
4. NAME Patient name (100 characters)
5. FIRST_NAME
Patient first name (100 characters)
6. GENDER Patient gender (1 character - W/M)
7. POSTCODE Patient address: postal code (50 characters)
8. CITY Patient address: city (50 characters)
9. STREET
Patient address: street (255 characters)
10. PHONE Patient private phone number (50 characters)
11. LOCATION (CLINIC) The clinic where the patient is located (250 characters)

 

Please make sure that your current Patient IDs from your existing data are unique.

<tbody> </tbody>
<img src="/images/hint129.png" alt="" width="129" height="129" />

Required fields are:

  • PATIENT ID
  • DOB
  • NAME
  • GENDER (W/M)
  • PARTNER ID (If couples should be linked)

 

Cryo storage import

It is mandatory to prepare an import file where each line is ONE straw.

<tbody> </tbody>
<img src="/images/plus48.png" alt="" width="48" height="48" />

<a href="/images/Cryo_Storage.xls">Click here</a> to download an example of Cryo storage import file.

 

Before importing, it is important to know that:

  • The cryo storage dimension must be configured in MedITEX IVF Settings;
  • The patient demographics must already be imported into the MedITEX Database;
  • Each line must contain the Patient ID, which is the identification for inserting the cryo information for the correct patient. Important is that Patient ID is unique like already mentioned above;
  • Type of semen material can be specified in: Native sperm, Prep. Sperm, Tissue, Tissue left, Tissue right, Tissue ambilateral, MESA, MESA left, MESA right, MESA ambilateral, Supernatant, Supernatant left, Supernatant right, Supernatant ambilateral, PESA, TESA, TESE.

The following elements/conditions should be included in the import file:

<tbody> </tbody>
   Column name  Column content
1. PATIENT ID
Patient ID number (Integer)
2. COLLECTION_DATE
Date of sperm collection/follicle aspiration (Date)
3. FREEZING_DATE
Date of freezing (Date)
4. STORAGE_DATE
Date of storage (Date)
5. NO_OOCYTES
Total number of collected oocytes (Integer)
6. IVF_PNs
Number of PNs after IVF (Integer)
7. ICSI_PNs
Number of PNs after ICSI (Integer)
8. IVF_EMBs
Number of embryos after IVF (Integer)
9. ICSI_EMBs
Number of embryos after ICSI (Integer)
10. OVARIAN_TISSUE
Ovarian tissue cryopreservation (OOC/EMB/PN) (0=No, 1=Yes)
11. SEMEN_MATERIAL Type of semen material specification (100 characters) 
12. STRAW_ID Straw ID (50 characters)
13. CRYO_TECHNIQUE Cryo technique used (50 characters)
14.
STORAGE_LOCATION
Storage location description e.g. Container/Tank (128 characters)
15. STORAGE_DIM1
Storage dimension e.g. Tank level (128 characters)
16.
STORAGE_DIM2
Storage dimension e.g. Canister level (128 characters)
17. STORAGE_DIM3
Storage dimension e.g. Goblet level (128 characters)
18. POSITION Straw position (10 characters)
19. COLOUR1 First color defining the straw (10 characters)
20. COLOUR2 Second color defining the straw (10 characters)
21. CRYOPRESERVED_BY Staff responsible of the cryopreservation (100 characters)
22. STORED_BY Staff responsible of the storage (100 characters)
<tbody> </tbody>
<img src="/images/hint129.png" alt="" width="129" height="129" />

Required fields are:

  • PATIENT ID
  • COLLECTION DATE
  • FREEZING DATE
  • OVARIAN TISSUE
  • TYPE OF SEMEN MATERIAL

Semen analyses Import

 

<tbody> </tbody>
PATIENT_ID Patient ID number (Integer)
SAMPLE_ID Sample ID number (Integer)
COLLECTION_DATE

Date of sperm collection (Date)

Preferred format: dd.mm.yyyy hh:mm
PURPOSE

Purpose of sample collection (128 characters)

0 = Semen analysis, diagnostics

1 = IVF

2 = ICSI

3 = Insemination

4 = Cryopreservation

5 = Control

6 = IMSI

7 = IVM

8 = Fertility preservation

9 = PICSI

11 = Other

 

A sperm sample can have several collection purposes. If it is the case, the purposes’ ID’s should be separated by a “,”.

E.g.: 0,3,8,11
FOR_DONATION

If the sample is marked for donation (Boolean)

0 = No

1 = Yes
COLLECTION_METHOD

Method of sample collection (Integer)

0 = Not specified

1 = antegrade ejaculation

2 = retrograde ejaculation

3 = Cryo sperm

4 = MESA

5 = frozen/thawed MESA

6 = PESA

7 = frozen/thawed PESA

8 = TESE

9 = frozen/thawed TESE

10 = Electrostimulation

11 = Spermatocele

12 = Donor

13 = TESA

14 = frozen/thawed TESA

15 = ESA

16 = frozen/thawed ESA

23 = Micro-TESA

24 = Micro-TESE

 

Please note that only one ID referring to sample collection method could be chosen.
COLLECTION_PLACE

Place of sample collection (Integer)

1 = At home

2 = At clinic
COLLECTION_DIFFICULTIES Sample collection difficulties (200 characters)
ABS_PERIOD Abstinence period [days] (Integer)
ANALYSIS_START

Analysis start time (Time)

Format: hh:mm:ss

ANALYSED_BY

Name of the staff performing the sperm sample analysis (113 characters)

 

This will be properly imported once the staff members are inserted in the system. 
APPEARANCE

Sample appearance (128 characters)

0 = Not specified

1 = Normal

2 = Transparent

3 = Flocculent

4 = Yellowish

5 = Hemospermia

6 = Colloidal particles

7 = Colloidal plaque

8 = Debris

 

A sperm sample can have several appearances.

If it is the case, the appearances’ ID’s should be separated by a “,”.

E.g.: 0,3,5,8
SMELL

Smell of the sperm sample (Integer)

1 = Typical

2 = Foul

3 = Other
VISCOSITY

Viscosity of the sperm sample (Integer)

0 = Normal

1 = Increased

2 = Lowered
LIQQUEFACTION_TIME Sperm sample liquefaction time [minutes] (Integer)
AGGLUTINATION

Sperm agglutination (Boolean)

0 = No

1 = Yes
TREATMENT  
SCORE  
NA_VOLUME  
NA_PH  
NA_CONCENTRATION  
NA_VITALITY  
NA_LEUCOCYTES  
NA_ROUND_CELLS  
NA_QUANTIFICATION  
NA_PEROXIDASE  
NA_IMMUNOBEAD  
NA_MAR  
NA_MAR_IGG  
NA_MAR_IGA  
NA_WHO_AB  
NA_WHO_C  
NA_WHO_D  
NA_NORMAL_FORMS  
NA_HEAD_DEF  
NA_NECK_MID_DEF  
NA_TAIL_DEF  
NA_ERC  
NA_MULT_DEF  
NA_TZI  
AP_VOLUME  
AP_CONCENTRATION  
AP_VITALITY  
AP_LEUCOCYTES  
AP_ROUND_CELLS  
AP_QUANTIFICATION  
AP_ICSI  
AP_PEROXIDASE  
AP_IMMUNOBEAD  
AP_MAR  
AP_MAR_IGG  
AP_MAR_IGA  
AP_WHO_AB  
AP_WHO_C  
AP_WHO_D  
AP_NORMAL_FORMS  
AP_HEAD_DEF  
AP_NECK_MID_DEF  
AP_TAIL_DEF  
AP_ERC  
AP_MULT_DEF  
AP_TZI  
PREP_DATE  
PREP_BY  
PREP_METHOD  
DNA_FRAG  
FINDING  
TIME_COLL_USAGE  
NO_MOT_SPERM_INSEM  
NOTE  
VOL_INSEM  
24H_MOT  

 

 

Insurance Import

It is possible to import insurance companies by providing a spreadsheet with the information described on this section.

An example of this file can be downloaded from the link below. This document contains the insurance information about one insurer.

<tbody> </tbody>
<img src="/images/plus48.png" alt="" width="48" height="48" />

<a href="/images/Insurance.xls">Click here</a> to download an example of Insurance information import file.

 

The structure of this file is described in the table below: 

<tbody> </tbody>
   Column name  Column content
1. IN_NAME Insurer name (50 characters)
2. IN_INSURER_NO Insurer number (30 characters)
3. IN_ADDRESS Insurer address (255 characters)
4. IN_EMAIL Insurer email (50 characters)
5. IN_PHONE Insurer phone (50 characters)
6. IN_FAX Insurer fax (50 characters)
7. IN_COUNTRY

Insurer country (numeric code related to the country)

The list of countries and corresponding codes can be <a href="/images/Countries.xls">downloaded here</a>

8. IN_CLINIC_ID_NUMBER Insurer clinic ID number (defined by the clinic itself)
9. IN_IS_INSURANCE Insurer / Funder (1 = insurer, 0 = funder)
10. IN_IS_ECLAIM_BILLING E-claim billing (1 = yes, 0 = no) 

 

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<img src="/images/hint129.png" alt="" width="129" height="129" />
  • Not all fields are required;
  • Required fields are:
    • IN_NAME
    • IN_INSURER_NO

 

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