This page contains additional importing features supported by MedITEX.

Please plan enough time for the preparation of the data import as it usually takes several tries to bring all data in required structure.

 

Patient demographics import

You need to prepare an import file which is a list in Excel or CSV format where each line is ONE patient.

Click here to download an example of Patient demographics import file.

 

The following elements should be included in this file:

	Column name	Column content
1.	PATIENT ID	Patient ID number (Integer)
2.	PARTNER ID	Partner ID number (Integer)
3.	DOB	Patient date of birth (Date)
4.	NAME	Patient name (100 characters)
5.	FIRST_NAME	Patient first name (100 characters)
6.	GENDER	Patient gender (1 character - W/M)
7.	POSTCODE	Patient address: postal code (50 characters)
8.	CITY	Patient address: city (50 characters)
9.	STREET	Patient address: street (255 characters)
10.	PHONE	Patient private phone number (50 characters)

Please make sure that your current Patient IDs from your existing data are unique.

 

Cryo storage import

It is mandatory to prepare an import file where each line is ONE straw.

Click here to download an example of Cryo storage import file.

 

Before importing, it is important to know that:

• The cryo storage dimension must be configured in MedITEX IVF Settings;
• The patient demographics must already be imported into the MedITEX Database;
• Each line must contain the Patient ID, which is the identification for inserting the cryo information for the correct patient. Important is that Patient ID is unique like already mentioned above;
• Type of semen material can be specified in: Native sperm, Prep. Sperm, Tissue, Tissue left, Tissue right, Tissue ambilateral, MESA, MESA left, MESA right, MESA ambilateral, Supernatant, Supernatant left, Supernatant right, Supernatant ambilateral, PESA, TESA, TESE.

The following elements/conditions should be included in the import file:

	Column name	Column content
1.	PATIENT ID	Patient ID number (Integer)
2.	ASPIRATION/COLLECTION DATE	Date of sperm collection/follicle aspiration (Timestamp)
3.	FREEZING DATE	Date of freezing (Timestamp)
4.	STORAGE DATE	Date of storage (Date)
5.	NO. OF OOCYTES	Patient first name (100 characters)
6.	NO. OF IVF PNs	Patient gender (1 character - W/M)
7.	NO. OF ICSI PNs	Patient address: postal code (50 characters)
8.	NO. OF IVF EMBs	Patient address: city (50 characters)
9.	NO. OF ICSI EMBs	Patient address: street (255 characters)
10.	OVARIAN TISSUE	Patient private phone number (50 characters)
11.	TYPE OF SEMEN MATERIAL
12.	STRAW ID
13.	CRYO TECHNIQUE
	STORAGE LOCATION DESCR.
	STORAGE DIMENSION 1
	STORAGE DIMENSION 2
	STORAGE DIMENSION 3
	POSITION

Insurance Import

It is possible to import insurance companies by providing a spreadsheet with the information described on this section.

An example of this file can be downloaded from the link below. This document contains the insurance information about one insurer.

Click here to download an example of Insurance information import file.

 

The structure of this file is described in the table below: 

	Column name	Column content
1.	IN_NAME	Insurer name (50 characters)
2.	IN_INSURER_NO	Insurer number (30 characters)
3.	IN_ADDRESS	Insurer address (255 characters)
4.	IN_EMAIL	Insurer email (50 characters)
5.	IN_PHONE	Insurer phone (50 characters)
6.	IN_FAX	Insurer fax (50 characters)
7.	IN_COUNTRY	Insurer country (numeric code related to the country) The list of countries and corresponding codes can be downloaded here
8.	IN_CLINIC_ID_NUMBER	Insurer clinic ID number (defined by the clinic itself)
9.	IN_IS_INSURANCE	Insurer / Funder (1 = insurer, 0 = funder)
10.	IN_IS_ECLAIM_BILLING	E-claim billing (1 = yes, 0 = no)

 

Not all fields are required; Required fields are: IN_NAME IN_INSURER_NO IN_IS_ECLAIM_BILLING

 

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