More Importing Features

Revision as of 09:44, 20 October 2017

This page contains additional importing features supported by MedITEX.

Please plan enough time for the preparation of the data import as it usually takes several tries to bring all data in required structure.

Patient demographics import

You need to prepare an import file which is a list in Excel or CSV format where each line is ONE patient.

<a href="/images/Patient_Demographics.xls">Click here</a> to download an example of Patient demographics import file.

The following elements should be included in this file:

	Column name	Column content
1.	PATIENT_ID	Patient ID number (Integer)
2.	PARTNER_ID	Partner ID number (Integer)
3.	DOB	Patient date of birth (Date)
4.	NAME	Patient name (100 characters)
5.	FIRST_NAME	Patient first name (100 characters)
6.	GENDER	Patient gender (1 character - W/M)
7.	POSTCODE	Patient address: postal code (50 characters)
8.	CITY	Patient address: city (50 characters)
9.	STREET	Patient address: street (255 characters)
10.	PHONE	Patient private phone number (50 characters)
11.	LOCATION (CLINIC)	The clinic where the patient is located (250 characters)

Please make sure that your current Patient IDs from your existing data are unique.

Required fields are:

PATIENT ID
DOB
NAME
GENDER (W/M)
PARTNER ID (If couples should be linked)

Cryo storage import

It is mandatory to prepare an import file where each line is ONE straw.

<a href="/images/Cryo_Storage.xls">Click here</a> to download an example of Cryo storage import file.

Before importing, it is important to know that:

The cryo storage dimension must be configured in MedITEX IVF Settings;
The patient demographics must already be imported into the MedITEX Database;
Each line must contain the Patient ID, which is the identification for inserting the cryo information for the correct patient. Important is that Patient ID is unique like already mentioned above;
Type of semen material can be specified in: Native sperm, Prep. Sperm, Tissue, Tissue left, Tissue right, Tissue ambilateral, MESA, MESA left, MESA right, MESA ambilateral, Supernatant, Supernatant left, Supernatant right, Supernatant ambilateral, PESA, TESA, TESE.

The following elements/conditions should be included in the import file:

	Column name	Column content
1.	PATIENT ID	Patient ID number (Integer)
2.	COLLECTION_DATE	Date of sperm collection/follicle aspiration (Date)
3.	FREEZING_DATE	Date of freezing (Date)
4.	STORAGE_DATE	Date of storage (Date)
5.	NO_OOCYTES	Total number of collected oocytes (Integer)
6.	IVF_PNs	Number of PNs after IVF (Integer)
7.	ICSI_PNs	Number of PNs after ICSI (Integer)
8.	IVF_EMBs	Number of embryos after IVF (Integer)
9.	ICSI_EMBs	Number of embryos after ICSI (Integer)
10.	OVARIAN_TISSUE	Ovarian tissue cryopreservation (OOC/EMB/PN) (0=No, 1=Yes)
11.	SEMEN_MATERIAL	Type of semen material specification (100 characters)
12.	STRAW_ID	Straw ID (50 characters)
13.	CRYO_TECHNIQUE	Cryo technique used (50 characters)
14.	STORAGE_LOCATION	Storage location description e.g. Container/Tank (128 characters)
15.	STORAGE_DIM1	Storage dimension e.g. Tank level (128 characters)
16.	STORAGE_DIM2	Storage dimension e.g. Canister level (128 characters)
17.	STORAGE_DIM3	Storage dimension e.g. Goblet level (128 characters)
18.	POSITION	Straw position (10 characters)
19.	COLOUR1	First color defining the straw (10 characters)
20.	COLOUR2	Second color defining the straw (10 characters)
21.	CRYOPRESERVED_BY	Staff responsible of the cryopreservation (100 characters)
22.	STORED_BY	Staff responsible of the storage (100 characters)

Required fields are:

PATIENT ID
COLLECTION DATE
FREEZING DATE
OVARIAN TISSUE
TYPE OF SEMEN MATERIAL

Semen analyses Import

PATIENT_ID	Patient ID number (Integer)
SAMPLE_ID	Sample ID number (Integer)
COLLECTION_DATE	Date of sperm collection (Date) Preferred format: dd.mm.yyyy hh:mm
PURPOSE	Purpose of sample collection (128 characters) 0 = Semen analysis, diagnostics 1 = IVF 2 = ICSI 3 = Insemination 4 = Cryopreservation 5 = Control 6 = IMSI 7 = IVM 8 = Fertility preservation 9 = PICSI 11 = Other A sperm sample can have several collection purposes. If it is the case, the purposes’ ID’s should be separated by a “,”. E.g.: 0,3,8,11
FOR_DONATION	If the sample is marked for donation (Boolean) 0 = No 1 = Yes
COLLECTION_METHOD	Method of sample collection (Integer) 0 = Not specified 1 = antegrade ejaculation 2 = retrograde ejaculation 3 = Cryo sperm 4 = MESA 5 = frozen/thawed MESA 6 = PESA 7 = frozen/thawed PESA 8 = TESE 9 = frozen/thawed TESE 10 = Electrostimulation 11 = Spermatocele 12 = Donor 13 = TESA 14 = frozen/thawed TESA 15 = ESA 16 = frozen/thawed ESA 23 = Micro-TESA 24 = Micro-TESE Please note that only one ID referring to sample collection method could be chosen.
COLLECTION_PLACE	Place of sample collection (Integer) 1 = At home 2 = At clinic
COLLECTION_DIFFICULTIES	Sample collection difficulties (200 characters)
ABS_PERIOD	Abstinence period [days] (Integer)
ANALYSIS_START	Analysis start time (Time) Format: hh:mm:ss
ANALYSED_BY	Name of the staff performing the sperm sample analysis (113 characters) This will be properly imported once the staff members are inserted in the system.
APPEARANCE	Sample appearance (128 characters) 0 = Not specified 1 = Normal 2 = Transparent 3 = Flocculent 4 = Yellowish 5 = Hemospermia 6 = Colloidal particles 7 = Colloidal plaque 8 = Debris A sperm sample can have several appearances. If it is the case, the appearances’ ID’s should be separated by a “,”. E.g.: 0,3,5,8
SMELL	Smell of the sperm sample (Integer) 1 = Typical 2 = Foul 3 = Other
VISCOSITY	Viscosity of the sperm sample (Integer) 0 = Normal 1 = Increased 2 = Lowered
LIQQUEFACTION_TIME	Sperm sample liquefaction time [minutes] (Integer)
AGGLUTINATION	Sperm agglutination (Boolean) 0 = No 1 = Yes
TREATMENT
SCORE
NA_VOLUME
NA_PH
NA_CONCENTRATION
NA_VITALITY
NA_LEUCOCYTES
NA_ROUND_CELLS
NA_QUANTIFICATION
NA_PEROXIDASE
NA_IMMUNOBEAD
NA_MAR
NA_MAR_IGG
NA_MAR_IGA
NA_WHO_AB
NA_WHO_C
NA_WHO_D
NA_NORMAL_FORMS
NA_HEAD_DEF
NA_NECK_MID_DEF
NA_TAIL_DEF
NA_ERC
NA_MULT_DEF
NA_TZI
AP_VOLUME
AP_CONCENTRATION
AP_VITALITY
AP_LEUCOCYTES
AP_ROUND_CELLS
AP_QUANTIFICATION
AP_ICSI
AP_PEROXIDASE
AP_IMMUNOBEAD
AP_MAR
AP_MAR_IGG
AP_MAR_IGA
AP_WHO_AB
AP_WHO_C
AP_WHO_D
AP_NORMAL_FORMS
AP_HEAD_DEF
AP_NECK_MID_DEF
AP_TAIL_DEF
AP_ERC
AP_MULT_DEF
AP_TZI
PREP_DATE
PREP_BY
PREP_METHOD
DNA_FRAG
FINDING
TIME_COLL_USAGE
NO_MOT_SPERM_INSEM
NOTE
VOL_INSEM
24H_MOT

Insurance Import

It is possible to import insurance companies by providing a spreadsheet with the information described on this section.

An example of this file can be downloaded from the link below. This document contains the insurance information about one insurer.

<a href="/images/Insurance.xls">Click here</a> to download an example of Insurance information import file.

The structure of this file is described in the table below:

	Column name	Column content
1.	IN_NAME	Insurer name (50 characters)
2.	IN_INSURER_NO	Insurer number (30 characters)
3.	IN_ADDRESS	Insurer address (255 characters)
4.	IN_EMAIL	Insurer email (50 characters)
5.	IN_PHONE	Insurer phone (50 characters)
6.	IN_FAX	Insurer fax (50 characters)
7.	IN_COUNTRY	Insurer country (numeric code related to the country) The list of countries and corresponding codes can be <a href="/images/Countries.xls">downloaded here</a>
8.	IN_CLINIC_ID_NUMBER	Insurer clinic ID number (defined by the clinic itself)
9.	IN_IS_INSURANCE	Insurer / Funder (1 = insurer, 0 = funder)
10.	IN_IS_ECLAIM_BILLING	E-claim billing (1 = yes, 0 = no)

Not all fields are required;
Required fields are:
- IN_NAME
- IN_INSURER_NO

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