Clinic

Here you can enter the contact details about your clinic and see your clinic ID.

Enter and edit the alias of your clinic, as well as the names of the main clinican and other data.

If there are several clinics, you can switch with the "location" button between them.

System

General

	Update table generators. To use this function, please make sure that no-one is using the program and all users are logged off the system.
	Here you can define which file paths are used for the interfaces of accounting and laboratory programs and where the program manages file storage and digital documents. In order to change file paths, click the directory symbol on the right side of the respective row. A dialog window will open in which you can change the file path accordingly.
	You can set the relevant warnings for your clinic (for example “Basis list”). Warnings defined by German IVF Registry (DIR) are relevant only for clinics based in Germany. In the area "Warnings" you can individually choose the field catalogs that are relevant to your center.  MedITEX IVF can then selectively indicate erroneous entries or missing information with red warnings. As MedITEX IVF proves the data in real time, warnings are immediately shown when switching to another input mask.  Deselecting the box “Show warnings immediately” can disable this option.

!!! Only change the warning settings if you are sure in what you are doing.  Otherwise, incorrect entries may go unnoticed. !!!

Functions

General

 

 

 

Report editor

This section describes the settings of Report editor. If you want to get more information about the queries, click here.

To edit the Settings of Report editor click on the menu item System -> Configuration -> Settings -> System -> Functions -> Report editor.

	Letter templates. Here you can define the properties of your logo for letter templates, with: Name Picture Height Width.
	Locations. If your center operates at multiple places, you can create custom templates for each location. Move with the arrow keys between the individual centers.
	Graphic requirements for additional placeholders. Define here, how the width of each oocyte- / ultrasound images to be displayed in your letter. The number of images per row letter is specified here.
	Word modul settings.
	This button takes you to the configuration of the letters. Click on it to get more information.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Interfaces

!!! Only change the interface settings if you are sure in the changes you want to make.  Otherwise there may be functionality errors or complete failure of certain functions. !!!

 

 

 

 

System tables

 

 

 

 

Moreover, you can define the parameters for the logos, pictures and templates used in letters that you can create with the report editor.

 

 

 

Staff

Drugs

The section “Drugs” contains a fixed list of the most important products which are used in the field of reproductive medicine.

Besides this, you can also define additional long-term and pill products that are used in your medical center.

	New drug: Add a new drug. Read more about adding new drugs, here.
	Delete drug: Only drugs you have added yourself can be deleted by pressing this button.

 

• The list of drugs contains products in the groups Gonadotropin, GnRH Analogon, hCG, Progesterone, Gestagen, Estrogen, Antiestrogen and Pill according to the current Red List^®

• The list of drugs is provided and updated by CRITEX and cannot be changed by the user.

• If you do not wish to use this drug, untick the box "Active". To do so, double-click on the drug to open the drug editor. There you can  untick the "Active" box. Then the drug will not be shown in any selection window of the program.

• Press the column header to sort the entries according to their names, to reverse the sorting or to filter the list.

Material

In the section “Material” you can enter data concerning material groups, manufacturers and products. You can also create different batches and "activate" them for a certain period of time.

Articles / Batches

At this tab you can add the needed materials to the list and make them available for the creation of QM fields.

	Press this button on the top right to add a new article.
	Delete it with this button. This is only possible if articles have not been assigned to QM fields or used otherwise. Should this be the case, deactivate the item by unticking the box "Active". This data will then be hidden without being deleted. Articles can only be deleted if they have not yet been used.

Get more informations about the usability, here.

Manufacturer

You can see a list of all existing manufactures at the tab “Manufacturer”.

	Press this button on the top right to add a new manufacturer.
	Delete it with this button. This is only possible if manufactures have not been assigned to QM fields or used otherwise. Should this be the case, deactivate the item by unticking the box "Active". This data will then be hidden without being deleted. Manufacturers can only be deleted if they have not yet been used.

Get more informations about the usability, here.

Groups

At this tab you can create a new material group, for example probes. Here you can see a list of all existing groups.

	Press this button on the top right to create a new group.
	Delete a group with this button. This is only possible if groups have not been assigned to QM fields or used otherwise. Should this be the case, deactivate the item by unticking the box "Active". This data will then be hidden without being deleted. Groups can only be deleted if they have not yet been used.

Get more informations about the usability, here.

Lab

 

Cryo storage

In the section “Cryo storage” you can manage all cryo canisters and their storage system. You can define up to three hierarchic storage levels per canister. Their filling level can be checked in the freezing section to determine free space.

 

	Press this button to add a new unit. More information about adding a new unit read here.
	Select the unit you wish to delete and click this button.
	Save your changes.

 

	You can choose which "type" you will freeze in your cryostorage: female or male, or both.
	When a new unit will be created, the following fields have to be filled: Description Type Storage levels
	You can also determine whether oocytes and embryos ("Ooc./emb.") or sperms (“Andro”) will be stored in a unit.

• It is possible to modify the name of the allocation units. Select an existing unit by clicking on it in the column "Allocation unit" and edit name, type and storage level accordingly.

 

Incubator

 

Free / QM fields

The management of QM fields is an important section in the settings. Here you can configure all QM and free fields.

QM, quality management, stands for the option to document all the information relevant to you with the help of QM fields.

Staff, material, times and further free fields can be assigned to any QM field – and therefore every associated input area - in the settings.

 

Some buttons have special functionalities. Click on it to have more information.

	This button is placed at the "QM assignment selection". You can define or add new items with it.
	This button is placed at the "QM assignment selection". You can delete articles from this area.
	Use this buttons between the "QM domain assignment" and the "QM assignment selection" to assign a selcted entry (right) to a QM field (left) or delet a entry from the "QM domain assignment" (left).
	Configuration: Add or edit members of staff, material or values.
Three QM types:
	Staff: Type of personell.
	Material: Materials and batch numbers.
	Free fields: Any additional information.

 

QM fields: A list of all QM fields in MedITEX IVF. The number and description of QM fields can not be changed by the user. In the example the field "Follicle aspiration" is selected.	Items assigned to the selected QM field: In this column you can see all items assigned to the selected QM field (Follicle aspiration). The entries are separeted in the three types, which are represented as symbols.	Pool of all available items: This column displas all positions that have allready been defined for all QM domains (QM fields). They represent a "pool" whose items can be assigned flexibly.

 

Press the column header to sort the items by their names, type or description.

There are a number of options to edit the items assigned to a QM field. Read more about

•   defining and adding new items,
• adding new items from the list "QM assignment selection",
• item cofiguration,
• and deleting in the How to.
  
  
  

Tips for managing QM fields:

• Access to settings and the possibility to modify the program should only be given to the MedITEX Administrator/Representative.
• Try to avoid the frequent adding and removing of items in the column "QM assignment selection".  Instead, try to create a logical system in which existing items can be modified in the column "QM assignment selection" (for example modifying of material and staff).
• Update the QM settings regularly.
• Deleting items in the column „QM assignment selection“ can be risky. Try to avoid this and instead only remove assigned items from the column “QM domain assignment” (right arrow between columns).
• You do not have to define times in the settings. After pressing the QM fields in the program, you can determine a start and end time.
• You do not have to define comments in the settings. After pressing the QM fields in the program, you can add a comment to all items.
• Not matter if staff, material or free field: You can add staff and a list of values to any item. Combine material and staff in one entry.

System

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